Google Apps for business has a number of benefits over traditional business IT and desktop software. Using the full suite essentially places all of your data and entire workflow in the cloud, meaning you can access it all anywhere, any time, from any Internet connection.
At $50 per year per user, the fully integrated apps system is certainly cost-effective, and even adding the free versions of Gmail, Calendar, and Google Drive into your workflow can keep your employees coordinated.
For more casual users, or even those who might not be acquainted with Google Apps, here’s a guide to how the software can benefit your small business.
Google Apps – Gmail
Gmail works on any computer or mobile device with a data connection and offline support lets you keep working even when you’re disconnected. Whether you’re at your desk, in a meeting, or on a plane, your email is there.
Gmail is designed to make you more productive. 25GB of storage means you never have to delete anything, powerful search lets you find everything, and labels and filters help you stay organized.
Your inbox isn’t just about messages, it’s about people too. Text, voice, and video chat lets you see who’s online and connect instantly. See your contacts’ profile photos, recent updates and shared docs next to each email.
Google Apps – Calendar
Organize your day with Calendar and get event reminders on your phone or in your inbox. Attach files or docs to your event so you have the right materials when your meeting starts.
Calendar sharing makes it easy to find time with the people you work with and the smart scheduling feature suggests meeting times that work for everyone.
Create an event calendar and embed it on your website or set up appointment slots so customers can choose the best time for them.
Google Apps – Drive
Google Drive on your Mac, PC or mobile device (or your browser) gives you a single place for up-to-date versions of your files from anywhere. In addition to any file type you choose to upload, Google Docs are also stored in Google Drive.
Share files or whole folders with individuals, your entire team or even customers and partners. In the Docs, Sheets and Slides editors multiple people can work on the same document at the same time.
Start with 5 GB of included storage for each of your users. Need more? For as little as $4/month for 20 GB, administrators can centrally purchase and manage up to 16TB (Yes, that’s 16,000 GB!) of additional storage for each user.
Google Apps – Sites
Build project sites without writing a single line of code. It’s as easy as writing a document. And, to save even more time, you can choose from hundreds of pre-built templates.
Use your team site to organize everything from calendars to documents to presentations to videos. Built-in Google-powered search makes it easy to find exactly what you’re looking for later.
Share your site with your team, your entire company or even a customer or partner with the click of a button. You control who can view and who can edit your site and you can always adjust settings later.
Google Apps – Vault
Define retention policies that are automatically applied to your email and chat messages.
Your email and chat messages are archived and retained according to your policies, preventing inadvertent deletions.
Be prepared for litigation and compliance audits with powerful search tools that help you find and retrieve relevant email and chat messages.
Place legal holds on users as needed. Email and chat messages can’t be deleted by users when they’re placed on hold.
Export specific email and chat messages to standard formats for additional processing and review.
Run reports on user activity and actions in the archive. Searches, message views, exports and more are shown.
Nothing is like experiencing the real thing and deciding for yourself. Start your free trial today and see why so many businesses are using Google Apps. See pricing to find out what’s included.